Purpose-built for Higher Ed, ProcessMaker TCE combines workflow automation, OCR, business rules, and AI to move transfer evaluations from transcript intake through final credit decisions.
ProcessMaker TCE supports the transfer journey before and after application, giving Enrollment teams earlier opportunities to engage students and Registrar Office teams a faster path to official and unofficial evaluations.
Give prospective students clarity before they apply. Students upload an unofficial transcript to see how their coursework may transfer and explore degree paths that maximize their earned credits, helping admissions teams start more meaningful enrollment conversations sooner.
Move beyond simply extracting data. TCE Applicant orchestrates the complete evaluation process, from transcript intake and course matching to exception handling, faculty review, approvals, and final credit decisions, all while working with your existing campus systems.
Extracting transcript data solves one step. Transfer credit evaluation requires coordinating coursework, equivalencies, institutional policies, faculty decisions, approvals, and systems across the entire process. ProcessMaker TCE was built specifically to orchestrate that complexity for Higher Ed.
OCR captures and structures transcript data, but the process keeps moving. Workflows use that information to trigger matching, reviews, approvals, and next steps automatically.
AI works with the process to retrieve information, support matching, and move work forward, while business rules and human-in-the-loop reviews maintain institutional control.
ProcessMaker TCE brings the people, systems, policies, and AI behind transfer credit evaluation into one connected process. What once took weeks can happen in days, with fewer errors and complete visibility.
Agentic AI does more than analyze transcripts; it actively moves transfer evaluations forward, reducing manual effort and accelerating decisions.
Students upload an unofficial transcript and instantly see how their credits may apply, which majors maximize transferability, and the fastest path to graduation.
Transfer credit evaluation is one part of a broader enrollment journey. Built on one platform, ProcessMaker TCE combines workflow automation, business rules, AI, integrations, and governance to help institutions scale operations without sacrificing control.
Design and automate transfer evaluation workflows that connect students, staff, faculty, and systems from intake through final credit decisions.
Keep evaluations moving with role-based assignments, SLAs, notifications, escalations, and personalized work queues that ensure nothing falls through the cracks.
Our decade-long partnership with Ellucian demonstrates our understanding of the systems, processes, and challenges institutions face, and our commitment to helping them work better together.
A unified platform designed to run your institution—No silos, No handoffs, No guesswork.
Capture transcripts and student data in one workflow.
Traditional transfer credit systems focus primarily on storing equivalencies or managing transcript workflows. ProcessMaker TCE by Decisions goes further by orchestrating the entire transfer evaluation lifecycle, connecting transcript intake, AI extraction, business rules, faculty review, workflow automation, and student visibility in a single governed process. This means evaluations aren’t just routed between departments, they’re actively coordinated through deterministic policy logic, guided automation, and institution-wide process visibility.
AI agents handle the repetitive, high-volume work that slows transfer operations down: extracting course information from transcripts, identifying relevant coursework, classifying documents, and preparing evaluations for review. But AI doesn’t determine academic policy. Every recommendation and action is governed through institutional rules and approval logic before credit decisions move forward.
See how ProcessMaker by Decisions connects your existing systems, applies your policies, and accelerates transfer decisions, without adding complexity.
Our solution supports college transcripts, high school transcripts, military transcripts (JST processing), international transcripts, and more with configurable rules management for applying institution-specific credit policies.
Orchestrate Admissions, the Registrar's Office, faculty reviewers, institutional policies, and existing campus systems in one end-to-end transfer credit evaluation workflow, without replacing the technology you already rely on.
AI extracts coursework, retrieves course information, identifies potential equivalencies, and prepares evaluations for review, so staff can make decisions faster and with greater confidence.
While students and staff focus on outcomes, Agentic AI handles repetitive work, eliminates bottlenecks, reduces manual effort, and keeps evaluations moving.
Faculty and Registrar’s Office teams maintain oversight of complex, ambiguous, or policy-sensitive decisions.
Our solution supports college, high school, military, and international transcripts, along with institution-specific credit policies.
Combine AI-powered recommendations with deterministic rules and institutional policies to deliver faster decisions while maintaining consistency and oversight.
Track evaluation progress, monitor bottlenecks, and keep stakeholders informed with automated alerts, dashboards, and reporting.
Connect seamlessly with your SIS, document management systems, articulation databases, and other campus technologies through APIs, connectors, and SDKs.
Protect sensitive student information by controlling access based on user roles, responsibilities, and institutional policies.
Institutions configure that balance directly within the process. ProcessMaker TCE by Decisions allows universities to define thresholds that determine which evaluations can move forward automatically and which require faculty or registrar review. Routine equivalencies can be processed at scale, while ambiguous, policy-sensitive, or high-impact evaluations route to reviewers with complete historical and academic context.
Yes. ProcessMaker TCE by Decisions is designed for long-running, exception heavy processes where evaluations span multiple departments, institutions, and decision points. The solution maintains evaluation state across extended timelines, supports parallel reviews across faculty and registrar teams, and dynamically resumes workflows when new transcripts, syllabi, or supporting documents are received.
Transfer evaluation is rarely isolated to a single department. Admissions teams need visibility into student progress, while registrar offices manage policy accuracy and academic integrity. ProcessMaker TCE by Decisions orchestrates the process across both teams, creating a shared operational flow where statuses, decisions, documents, and next actions remain visible throughout the student evaluation journey.
